Privacy for Jobs

1. Scope of This Policy

This Policy applies to personal information that applicants, candidates, and potential hires provide to DigitMind through the careers page, application forms, email, interviews, referrals, portfolios, test tasks, and other recruitment-related communications.

This Policy covers recruitment and hiring activities only. It does not replace any separate employee privacy notice that may apply after employment or engagement begins.

2. Information We May Collect

We may collect contact details, professional background, resume or CV information, education history, work samples, portfolio links, interview notes, salary expectations, preferred role details, relocation availability, and any additional information you choose to submit.

Where lawful and relevant, we may also collect information from recruiters, references, professional networks, or public sources that you have made available for professional purposes.

3. Why We Process Candidate Information

We use candidate information to review applications, assess qualifications, communicate with applicants, schedule interviews, evaluate fit for current or future roles, verify information, improve hiring workflows, and protect our legitimate business interests.

We may retain candidate information for a reasonable period to consider you for future opportunities unless you request otherwise, subject to applicable law.

4. Legal Bases and Sharing

Where applicable, we process candidate information based on your consent, steps taken at your request before entering into a contract, compliance with legal obligations, and our legitimate interests in recruitment, workforce planning, and business protection.

Candidate information may be shared internally with people involved in recruiting, interviewing, managerial review, and operational decision-making, and externally with service providers that help us manage communications, scheduling, or recruiting infrastructure.

• We do not sell candidate personal information.
• We may disclose information if required to comply with law, legal process, or a valid government request.
• We may disclose information when necessary to establish, exercise, or defend legal claims or to protect our company, people, systems, and rights.

5. Retention and Security

We retain recruitment-related information only for as long as reasonably necessary for hiring, recordkeeping, future role consideration, dispute resolution, or legal compliance.

We use reasonable administrative, technical, and organizational safeguards to protect candidate data. However, no storage or transmission method can be guaranteed to be completely secure.

6. Your Rights

Subject to applicable law, you may request access to, correction of, deletion of, restriction of, or objection to the processing of your candidate information. You may also withdraw consent where consent is the basis for processing.

Submitting a privacy request will not affect your right to apply for roles in the future, except where the requested action limits our ability to evaluate or contact you.

7. International Transfers and Third Parties

Recruitment information may be processed in jurisdictions other than your own when our team members, systems, or service providers operate across borders. Where required, we use reasonable safeguards designed to support lawful transfers.

If you interact with third-party recruiting platforms, those platforms process information under their own policies and terms.

8. Updates to This Policy

We may revise this Policy from time to time to reflect changes in recruiting practices, legal obligations, or business operations. Any updated version will be posted on this page with the revised date.

The version in effect at the time of your application or later relevant interaction will govern the associated processing to the extent permitted by law.